Job Description

Position Title: Programme Assistant

Duty Station: Kathmandu, Nepal

Classification: General Service Staff, Grade-5

Type of Appointment: One Year Fixed Term, with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: May 07, 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Organizational Context and Scope

IOM Nepal Migration and Development Department works closely with the Government of the Nepal and implements different projects to support strengthening capacities in migration governance, evidence-based policy and program planning on migration, guided by the country’s National Plan, yearly plans of the respective Ministry, United Nations Sustainable Development Cooperation Framework and Global Compact for Safe, Orderly and Regular Migration.

Under the overall supervision of the Chief of Mission and direct supervision of the National Migration and Development Officer/ Head LM and HD, the incumbent will be responsible for assisting in implementation of activities of Migration and Development team. This will include supporting the capacity building initiatives of various projects, protection of Nepali migrant workers in vulnerable situation, counter human trafficking, strengthening migration governance through roll out of Global Compact on Migration and maintain effective coordination and liaison with range of stakeholders including Ministries, CSOs, private sector and academia.

Core Functions / Responsibilities

• Support in the implementation of project activities, in line with the project objectives/work plan and with guidance from the National Migration and Development Officer; monitor implementation of the activities to verify work is proceeding according to established plans; analyse implementation difficulties and make recommendations for adjusting implementation modalities and work plans to best reflect changing environments on the field, in close coordination with other project staff and relevant authorities. 
• Coordinate IOM Nepal’s Reintegration, Entrepreneurships promotion, Assisted Voluntary Return and Reintegration programmes to support migrants in vulnerable situation with the guidance from the supervisor.
• Support the preparation and delivery of capacity-building, consultation, and/or stakeholder coordination activities, including planning and carrying out field visits, conducting training workshops or consultation meetings including Migration School for the range of stakeholders including government, civil society organizations, private sector, and other similar activities. 
• Assist the National Migration and Development Officer on providing general assistance to government in planning for the implementation of the actionable commitments made under Global Compact for Migration, through organizing technical committee meetings, drafting agendas, workplan and hiring consultants.
• Prepare reports on the progress of the project’s implementation which shall include reporting on the budget flow and narrative; draft status reports and submitted them in a timely manner. Identify issues and deviations and propose and initiate remedial actions. 
• Draft minutes, prepare and finalize administrative/financial documents according to IOM’s processes, and assist in the drafting of programmatic initiatives and project proposals in the field of migration management with a particular focus on labour migration. This includes the management of grants and implementing partners.
•  Prepare correspondence, conduct research, analyse and summarize information, draft reports, prepare briefings and presentations on migration and development related issues.
• Track, compile, and present information on new developments and relevant trends and policies in the field of migration: climate change, private sector partnerships, human rights and development. 
• Undertake duty travel for project events as required; maintain effective liaison and coordination with local authorities, partners, United Nations agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to IOM projects.
• Any other duties assigned by the supervisor.

Required Qualifications and Experience

Education

• Bachelor’s degree, preferably in Enterprise Creation, Research and Statistics, Social Science or a related discipline from an accredited academic institution with minimum three years of relevant professional experience. Or,
• High school degree with five years of relevant work experience.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations.
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.
• Prior work experience with international humanitarian/development organizations, non-government, or government institutions/organizations, particularly in a multi-cultural setting, is an advantage.
• Previous experience working on issues related to migration, climate change, labour issues including labour migration, international labour recruitment, corporate social sustainability, social compliance programs, human rights, socio-economic development, and/or migrants’ rights is desirable.
• Excellent computer skills – Data analysis and design software 
• Ability to work under pressure with minimum supervision.

Skills

• In-depth knowledge of the broad range of migration-related subject areas dealt with by the Organization particularly on GCM, UNSDCF, migrants’ rights/ migrant protection and empowerment, human rights. 
• Knowledge of UN and bilateral donor programming. 
• Knowledge of financial rules and regulations.
• Knowledge of MS Office applications 
• Proven ability to conduct research and able to work harmoniously in a multicultural setting. 
• Pro‐active, result-oriented, organized, and possess good communication skills.

Languages

For this position, fluency in English and Nepali languages is required (oral and written).

Required Competencies

• VALUES - All IOM staff members must abide by and demonstrate these five values:
• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES - Behavioural indicators – Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Other

Appointment will be subject to certification that the candidate is medically fit for appointment. Only Nepali Nationals will be considered for this position.

How to apply:

Interested Candidates are requested to submit their application indicating clearly the position applied, VN number and CV with three references to the following address: Human Resource Department, International Organization for Migration, P.O. Box 25503, Lazimpat Road, Panipokhari, Kathmandu or email to iomnepaljobs@iom.int by 07 May 2024. Only short-listed candidates will be called for interview.

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