Job Description

 TERM OF REFERENCE FOR Constancy for the development of an organizational 5 Years Strategic Plan

Introduction of Everest Club, Dailekh :

Everest Club was established in 1993 as a non-profit organization for cultural and social service provider, especially development of health, education, sanitation, agriculture promotion, WASH promotion, natural economy, social empowerment, disaster risk reduction and climate change adoption, etc in Dailekh, Kalikot, Jumla, jajarkot Districts as per aspiration of Karnali.

From the beginning, it has been working to implement sustainable development with primary focus on the deprived and disadvantaged community by qualified, experienced professional and dedicated young hands. Now NGO is working for creation of self- reliance society through improve their (Focused community) socio-economic status. Everest club is working in the area of renewal energy promotion, WASH promotion, drinking water scheme functionality, income generation, sustainable soil management, small irrigation; Marketing, advocacy and networking, empower and organization development to creation of self- reliance society through improve their (Focused community) socio-economic status.

Background information/context

Everest Club (EC) recognizes the value of developing a strategic plan to assess the strengths and weaknesses of our approach and to consider the internal and external factors that influence the trajectory of our work.  Everest Club (EC) plans to develop a five-year strategic plan for 2081-2085 B.S, to reconfirm the Organization’s vision and to establish a design process and approach for the effective implementation and sustainability of its mandate over the next five years. Everest Club (EC) firmly believes that its Board, staff , beneficiaries, partners and key stakeholders are at the centre of this strategic planning effort, helping to assess ways in which to strengthen the impact of the organization, providing direct input into consultations. The organization has already made a five-year strategic plan in 2076 to 2080 BS. The organization is trying to develop a strategic plan for 2081 to 2085 B.S. Everest Club (EC) is seeking an experienced and qualified consultancy firm or professional to lead the development of a comprehensive strategic plan.

Objective of the assignment

The overall objective of this assignment is multifaceted, aiming to articulate and guide the development of the Organization Five-year Strategic Plan 2081 to 2085 B.S for Everest Club (EC) Dailekh. The assignment encompasses the following key objectives:

a. Alignment with Vision, Mission, and Values:

To create a Organization Strategic Plan that is closely aligned with Everest Club (EC) vision, mission, and core values. This ensures that the strategy remains firmly rooted in the organization's overarching principles.

b. Contextual Analysis and Inclusivity:

To conduct a gender-responsive analysis of the socio-economic context within Nepal, taking into consideration the multifaceted dimensions of social, economic, and climate injustices. This analysis will inform the strategy development process

c. Development and Impact:

To construct a strategy that leverages Everest Club (EC) development, Climate Change, humanitarian, and influencing work to address the root causes of challenges. It will inform long-term programmatic approaches, encompassing advocacy, campaigns, and influencing efforts, with a view to achieving scalable impact.

d. Partnership and Funding Strategies:

To inform partnership and funding strategies that will enable the realization of programmatic goals articulated in the new organization Strategic Plan. This includes an assessment of existing partnership modalities and working approaches and how they align with future resource mobilization efforts, including funding acquisition.

e. Alignment with Global and National Priorities:

To develop a new Everest Strategic Plan that aligns seamlessly with Everest Club for Humanity International's global strategy, national priorities, and periodic plans developed by the National Planning Commission of Nepal.

Scope of Work

The scope of work for the Consultant will include but not be limited to:

• Review the organization vision and mission of EC Dailekh and integrate their findings into the program strategy and business development strategy:
• Review Everest Club 2076-2080 B.S. Strategy and its current operational approach and integrate their findings into the program strategy and business development strategy:
• Undertake stakeholder mapping and analysis;
• Current situation analysis of EC’s operations to date;
• Through a consultative process and application of an appropriate tool of analysis, identify focus areas and develop strategic objectives and key result areas for the same;
• Review the institutional capacity, organizational set-up, financial and administrative systems of EC Dailekh and the identified strategic objectives and key result areas; and make recommendations, if any;
• Alignment with Sustainable Development Goals (SDGs) relevant to Everest Club mission.
• Identify the key strategies for achieving the strategic objectives and key results;
• Finalize Strategic plan and submit to EC Dailekh.

Workshop Preparation: The consultant will be responsible for creating a detailed agenda for a two-day workshop, including the following elements:

One day dedicated to Organization Strategy Development.

Facilitation: The consultant will develop an agenda and facilitate the one-day workshop involving Everest Club Board and staff, ensuring active participation and fostering collaboration among participants.

Draft Strategy: Following the workshop outcomes and document reviews, the consultant shall draft both the program and business development strategies. These drafts should be prepared for sharing with Everest Club.

Timeline

The consultancy is expected to be completed within a timeframe of 15 working days between 12 June 2024 and 26 June 2024,

Deliverables

The consultant is expected to deliver the following outputs:

• Draft development strategy in consultation with Senior Management Team, Field Team and Stakeholders.
• Workshop agenda and related materials utilized during the workshop and facilitate the workshop.
• A comprehensive second draft strategy for Everest Club for the period 2081-2085 (in Nepali and English).
• A draft business development plan that aligns with the program strategy.

Supervision Arrangements

The Consultant will report to the Executive director of Everest Club (EC), Dailekh. and maintain regular communication to update on the progress of the consultancy.

General assumptions and dependencies

The consultant will abide by all the Everest Club (EC) Dailekh safeguarding policies. EC, Dailekh will orient them during the contract sign. Entire presentations, fact findings, reports will be asset of Project under Everest Club.

Budget and payment information

The payment will be made in instalments in accordance with Everest Club Dailekh rules as follows.

• The Fees are inclusive of all costs, overheads and expenses, including travel, subsistence and accommodation.
• The Position holder will be paid on Instalment basis 1st Instalment of 40% as an advance after the fixing of rate on final negotiation between organization and consultant for the above-mentioned service received. The remaining of 60% will be paid after completion of all assigned task, submission of complete documentation, satisfactorily completed assignment as verified by respective line manager including Everest Club Officials.
• The Tax on remuneration, allowances, transportation or if any heading will be deducted from Resource Person / facilitator Pay / remuneration before final settlement as per the prevailing Nepal Government taxation rate and rule

Other important information

The sub-contracting from the consultant for the services is not acceptable.

Qualifications:

The selected consultant should possess the following qualifications:

• Extensive experience in program strategy, partnership & business development strategic planning, particularly within the context of international development organizations.
• Exceptional facilitation skills.
• Demonstrated ability to collaborate effectively with diverse stakeholders.

How to apply for the services

Qualified and interested firms/individual are requested apply with below mentioned documents and application letter to the email address everestclub.supplychain.@gmail.com addressing to The Supply Chain Department, Everest Club or submit the hard copy to Everest Club District Office, Narayan Municipality-1, Naya Bazar, Dailekh by 05 June 2024.

Filled out Consultancy Proposal Form (enclosed with this ToR)

• A complete proposal stating the methodology of implementation, procedure, timeline, content of this activity.
• CV(s) of the proposed consultant(s) with full date of birth in dd/mm/yyyy format.
• For firms: Copies of- Firm registration certificate, VAT registration certificate, and latest Tax clearance certificate. For firms that are tax exempted by the government, a copy of tax exemption certificate should be submitted.
• For Individuals (Nepali): Copies of citizenship certificate and VAT registration certificate. 
• An application letter including remuneration requirements (daily rate) and total cost charged by Individual or firm for the stated task and contact information for three work-related referees
• List three relevant examples of gender norms work. Include link to website when possible.
• Applications not including all of the above information will not be reviewed.

Click on the link below to download the Consultancy Proposal Form:

https://drive.google.com/uc?export=download&id=1Xsm1QPabFztjxT1bpSG-UoDCGtIxp1nY

Note: This Terms of Reference (TOR) for Service provider/ Resource Person/ Trainer, is annex part of Resource Person Hiring Contract of develop the organizational five years strategic Plan.

Proposals should be submitted to the following address via email:

to everestclub.supplychain@gmail.com

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